MINUTES OF THE FIRST ANNUAL MEETINGS
OF THE BOARD OF DIRECTORS OF LEAF-VN
JUNE 24-27, 1998
FIRST DAY-- June 24, 1998
The first meeting of directors was held at the residence
of Ms. Lien-Huong Fiedler, Registered Agent of LEAF-VN, at 1806
Youngblood Street, McLean, Virginia, on the 24th of June 1998 at 10:00
The following were present: Ms. Le-Huong Pham, Ms. Suong
Thomas, Ms. Lien-Huong Fiedler, and Mr. Hoang Ngoc Huu representing the
quorum for six founding members of the non-profit organization of LEAF-VN
(The Library and Education Assistance Foundation for Vietnam). Ms. Nga
Thi Nguyen from Arizona and Mr. Vinh-The Lam from Saskatchewan, Canada
were absent due to illness and office duty.
Also present at the meeting were: Ms. Cam-Lai Tran,
visiting librarian from Hue Medical University Library, Vietnam; Ms.
Boi-Tien Bui, Friend of LEAF-VN at Bethesda, Maryland, and Ms. Quynh-Hoa
Nguyen, Ed. D., from Vietnam Library Education Project (VLEP), School of
Library and Information Science, Catholic University of America.
Ms. Fiedler called the meeting to order and gave welcome
remarks to guests and members while giving a brief history of LEAF-VN
(The Library and Education Assistance Foundation for Vietnam). To
describe the creation of this non-profit organization, Ms. Fiedler
summarized its story as the merging of parallel dreams of former
Vietnamese USAID (U.S. Agency for International Development) scholarship
students. Her own dream began in 1993 when she picked up a booklet at an
exhibition in the Library of Congress, "Donated Book Programs -- A
Dialogue of Partners." The dreams of other founding directors had been
more or less carried out in the early 1970's, right after they finished
their library study in the United States and more recently through their
efforts with the Vietnam Library and Education Project (VLEP) dissolved
on March 1st 1996 (a).
The meeting proceeded and upon motion duly made, seconded
and carried, Ms. Lien-Huong Fiedler, was duly elected as temporary
chairperson of the meeting and Ms. Le-Huong Pham as temporary secretary
thereof. They accepted their respective offices.
The secretary then presented and read to the meeting a
certified copy of the Articles of Incorporation of LEAF-VN which had been
filed by the State Corporation Commission, Richmond, Virginia, William J.
Bridge, to authorize LEAF-VN to transact its business subject to all
Virginia laws applicable to the corporation and its business, effective
March 31, 1998. LEAF-VN is a non-membership, non-profit organization.
The Board of Directors are its sole members. Only Board Directors can
vote. It has, however a Board of Advisors and Friends of LEAF-VN. These
Advisors and Friends are active associates or will become directors
whenever they choose to do so as specified by LEAF-VN's Bylaws.
LEAF-VN's EIN (Employer Identification Number) is 54-1904267.
Application for Recognition of Exemption Under Section 501 ©(3), form
1023 will be filed in the near future. At present, tax-exemption status
for LEAF-VN is pending.
Hereby, the Articles of Incorporation and EIN were
accepted and the secretary was directed to append these documents for
inclusion in the official records of the corporation, LEAF-VN (The
Library and Education Assistance Foundation for Vietnam).
Ms. Fiedler as the chairperson stated that the election of
officers was then in order. Mr. Hoang Ngoc Huu replaced Ms. Fiedler to
proceed with election procedure. The following were duly nominated and,
a vote having been taken, were unanimously elected officers of the
corporation to serve for four years and until their successors are
elected and qualified:
The president and the secretary thereupon assumed their
respective offices in place and in stead of the temporary chairperson and
the temporary secretary.
The meeting continued with its next business.
The Vice-President, Mr. Hoang Ngoc Huu, presented and read
to the meeting the proposed Constitution and Bylaws regulating the
conduct of the affairs of the non-profit corporation. Discussion for
changes were made. Upon motion duly made, seconded and carried, the
Constitution and Bylaws (b) were adopted and in all respects ratified,
confirmed and approved and; the secretary was directed to insert them in
the official records of the corporation.
Additional businesses were : A brief report of
Mr. Vinh-The Lam's Vietnam Trip from March 26 to April 4 to present LEAF-VN's
conference papers (c), The history of the connections with Vietnamese
libraries & non government organizations (NGO)'s in Vietnam for LEAF-VN,
and various internal business.
In her paper of the history of Vietnamese libraries and
NGO's friends, Ms. Le-Huong Pham told her side of the story of LEAF-VN.
After the Vietnam Library Education Project (VLEP) chaired by Ms.
Quynh-Hoa Nguyen, Ed. D., was dissolved on March 1st 1996, she introduced
three members of this group plus a few of her colleagues in Vietnam to
Ms. Fiedler who had initiated the idea of forming an independent
non-profit organization to help improve the library development for
Internal businesses such as a logo for LEAF-VN, a
post-office P.O. Box to replace a residential address are still pending.
LEAF-VN's temporary stationery and official business folders had been
printed a couple of weeks prior to the meetings. As of today's meeting,
LEAF-VN has its temporary web site for its HomePage
(http://www.leaf-vn.org) serving as a reference tool
with linkage of various library databases. Besides six founding
directors, LEAF-VN has sixteen (16) Advisors, and twenty five (25)
Friends who have more or less involved in LEAF-VN's projects or given
advice on various matters (e).
Upon motion duly made, seconded, carried and ratified, all
the attachments to the minutes of June 24 will be considered as official
records of LEAF-VN (The Library and Education Assistance Foundation for
The first business fiscal year for LEAF-VN was also set to
be from July 1998 to June 1999 with unanimous approval from the present directors.
There being no further business before the meeting of June
24, on motion, duly adjourned at 5 o'clock P.M.
SECOND DAY-- June 25, 1998
The second meeting of directors started at 9:00 o'clock
A.M. on Thursday June 25. Present at the meeting were: Ms. Le-Huong
Pham, secretary; Ms. Suong Thomas, treasurer; Mr. Hoang Ngoc Huu,
vice-president; and Ms. Lien-Huong Fiedler, president.
Seven projects for the non-profit corporation were the
topics of the day's agenda.
Project No. 1: A Seminar on Library of Congress Subject
Headings/Classification and A Research Study of OCLC Feasible Database.
This project was the first topic on the agenda's list. Ms. Fiedler
substituting for Ms. Lynn El-Hoshy and Mr. Bill Anderson who were busy
with workshops at ALA Conferences, gave a brief summary for both
programs. Ms. El-Hoshy who did the April 1997 Hanoi Seminar on Library
of Congress Subject Headings/Classification, will customize her
workshop's paper to be more suitable for LEAF-VN's Pilot Projects. Mr.
Anderson will work cooperatively with LEAF-VN's directors on a feasible
OCLC database for possible application for six selected university
libraries in Vietnam.
Project No. 2: Vietnamese Translation of The Concise
AACR2, 1988 Revision, prepared by Michael Gorman, Chicago: ALA, 1989.
Ms. Le-Huong Pham representing three translators (Ms. Pham
herself, Ms. Nga Thi Nguyen, and Mr. Vinh-The Lam) briefed on the project
of Vietnamese translation of The Concise AACR2 [Anglo American Cataloging
Rules, 2nd edition], 1988 Revision. In January 1998, the author Mr.
Gorman granted these directors translation permission without fee and
also promised to write an introduction for the Vietnamese version.
It is also necessary to point out that on the next day of
June 27, at LEAF-VN's Presentation at ALA/IRC (American Library
Association/International Relations Committee) East Asia and the Pacific
Subcommittee, "the Subcommittee recommends that the IRC propose that ALA
waive its copyright to The Concise AACR2 1988 Revision for the purpose of
translation, for the benefit of further library development in Vietnam."
(from the Minutes of ALA IRC East Asia and the Pacific Subcommittee --
June 27, 1998, by Isabel Stirling). It was projected to publish 1000
copies of the Vietnamese version. Out of this number, 900 copies will be
shipped and distributed free to Vietnamese libraries.
Project No. 3: Library Training in the U.S. and Vietnam.
Ms. Pham described the frame work of library training
programs which LEAF-VN's directors planned for fiscal years 1999-2000 to
a. Training in Vietnam:
There will be library seminars and workshops on
The Principles of Cataloging, The Library of Congress Subject
Headings/Classification, The Application of Anglo American Cataloging
Rules second edition with specific application for the Vietnamese version
of The Concise AACR2, 1988 revision, The On-site Training of Computer
Equipment, and other technical library services.
b. Training in the U.S.: The purpose is to provide
professional training at MLS (Master for Library Science) for
professional staff of six university libraries selected for LEAF-VN's
Pilot Projects. Hopefully, each year starting with fiscal year July
1999-June 2000, six librarians from these libraries will be sent for
training in American library schools. The Library School of Simmons
College, Boston, and the University of Illinois at Urbana-Champaign will
be the first universities LEAF-VN's directors will approach for
scholarship and support.
These selected Vietnamese librarians will then be provided with
internship programs at the Library of Congress. Ms. Diane Barber,
LEAF-VN's Advisor and a Library of Congress staff will arrange various
training with different departments in the Library of Congress for these
librarians. The Soros Foundation's Regional Library Program, the
University of Illinois at Urbana-Champaign's C. Walter and Gorda B.
Mortenson Center for International Library Programs will be considered as
initial organizations for cooperative supporting.
Project No. 4: Automation and Technology Update.
Mr. Hoang Ngoc Huu presented the result of his collecting fairly new
computer hardware from his office, the Silicon Graphics System, Inc. To
be able to proceed these hardware, he needs clearance documents, such as
an EIN (Employer Identification Number for non-profit organization).
Storage space and shipment for these hardware were also discussed. A
maximum of three month period for storage would be economical.
Project No. 5: A Book Donation Program.
Ms. Fiedler reported her plans to carry out this project.
The College Students' Book Committee chaired by Henry Nguyen has been
formed and is in the process of recruiting more committee members from
five American universities. Used textbooks from these universities will
be collected as a donated item or with a small price. Advertisement in
college newspapers, storage for these textbooks, and recruitment for more
young college students are in planning stage.
International book donation agencies, U.S. publishers, as
well as university press will be approached for support. The books
selected will be geared to the university academic level on sciences and
technology. The storage place will be in California where it is
convenient for shipment to Vietnam.
Project No. 6: Indexing of Vietnamese Periodical
Ms. Pham presented her paper "Project of Indexing
Vietnamese Periodical Literature." She believed that so far there has
been no indexing work for Vietnamese periodical literature.
This is a long term project which might need a separate
grant for supporting its various phases and parts. A Prototype Indexing
Project will be tried out at selected American universities where the
holding of Vietnamese periodicals is substantial, such as Cornell
University, Yale University, etc. The result of this Prototype Indexing
Project will be published in world wide web site, in LEAF-VN's Homepage,
or in CD-ROM format. These final results will be used as models for
training indexing of Vietnamese periodicals in Vietnam.
Manpower: Vietnamese American librarians for post graduate
study will be trained in indexing fields, using new technology. They
will be trainers for Vietnamese librarians and library paraprofessionals
Software requirement: So far there has been no software
program which can do indexing of Vietnamese language literature. Ms.
Pham already either contacted or studied the following agencies:
TriChlor group in Palo Alto, CA (http://www.trichlor.org/org/trichlor),
The Vietnamese Professionals Society in San Jose, CA,
(http://www.vps.org), The VNI Software Company, CA
(http://www.vnisoft.com), and ABC/TCVN (a Vietnamese standard software
used by official Vietnamese agencies). An organization among these or
similar agencies will be chosen to work on creating a special software
program for indexing Vietnamese periodicals with a charge.
Project No. 7:
Fundraising Project and Grant Seeking for LEAF-VN.
This was briefed by Ms. Fiedler. LEAF-VN will form a
Committee on Fundraising to work on financial activities for this
independent non-profit organization throughout the year. This committee
will be chaired by Ms. Nga Thi Nguyen and co-chaired by Ms. Fiedler. At
present, the committee has only three members, Ms. Nga Thi Nguyen, Ms.
Fiedler, and Ms. Le Thi Han (New York).
Fundraising should be carried out idealistically 4 times a
year, with themes such as library, book, art, etc. in Arizona, DC, VA,
or New York.
A semi-annual newsletter is another means for fundraising
purpose and a way of communication with donors and supporters. LEAF-VN's
directors and active associates will be responsible for the content and
the publishing of this newsletter.
Grant proposal seeking will be an on-going activity for
LEAF-VN as a means to finance itself independently. LEAF-VN's projects
are the backbones for grant proposal seeking. Early this year in April,
Ms. Fiedler made a one day visit to The Foundation Center's Library in
Washington D.C. to do research on funding foundations for international
The Foundation Center (http://fdncenter.org.html)
directory comprises of links, both direct and annotated, to more than 290
grantmaker Web sites. It has a wide range of informational materials
(e.g. program descriptions, application guidelines and procedures,
grants, lists, etc.) produced by individual foundations hosted by the
During the discussions of these projects, the directors had a break to
view a videocassette of Ms. Le-Huong Pham's 1996 trip to Ho Chi Minh
City where she gave a talk on "American Current Issues in Library
Development" and presented 500 copies of ALA Tu Dien Giai Nghia Thu Vien
Hoc Va Tin Hoc Anh-Viet (ALA Glossary of Library and Information Science
edited by Heartsill Young). The film also showed the inside of The
National Library of Vietnam, Hanoi, the Reference Room (one reader!), the
workroom, etc. Ms. Le Huong Pham explained to other directors that her
idea on an "indexing project" originated at this time, since she
discussed with the Director of NLVN about indexing, and found out that
"indexing" was indeed a very new concept to Vietnamese librarians.
Being no further business for the day, upon motion duly
made, all the papers presented at the day's meeting were accepted for
inclusion in the official records of the corporation -- LEAF-VN.
The meeting was adjourned at 5:00 o'clock P.M.
THIRD DAY-- JUNE 26, 1998.
REPORT ON THE ATTENDANCE OF SECTION 1 OF THE
PRECONFERENCES OF ALCTS (Association of Library Collections & Technical
Services, a division of ALA) ON FRIDAY JUNE 26, 1998, BY LIEN-HUONG
SECTION 1: "What in the World ---Cataloging On an International
The ALCTS held three conferences on June 26 at Washington
Hilton, 1919 Connecticut Ave., N.W., Washington, D.C.: (1) What in the
World ---Cataloging On an International Scale; (2) The Transformation of
Recorded Sound Preservation in the Digital Age and; (3) Jump Start:
Theory and Practice for Cataloging Electronic Serials.
This one-day seminar with the theme "UNIVERSAL
BIBLIOGRAPHIC CONTROL AND SHARED CATALOGING ON AN INTERNATIONAL LEVEL"
was presented by the following speakers: Joan Aliprand, Research
Libraries Group; John Byrum, Library of Congress; Daniel Kinney, State
University of New York at Stony Brook; Olivia Madison, Iowa State
University; Ralph W. Manning, National Library of Canada; Sally McCallum,
Library of Congress; Monika Muennich, University of Heidelberg; Barbara
Tillett, Library of Congress; Ingrid Parent, National Library of Canada;
and Glenn Patton, OCLC.
John Byrum gave an introduction and overview of the
preconferences, and presented his newly published book, "The Emerging
Global Bibliographic Network: The Era of Standardization in the
Development of International Cataloging Policy."
The IFLA Section on Cataloging was presented by Ms. Ingrid
Parent who spoke about the history of IFLA (International Federation of
Library Associations and Institutions) from 1950's to 1999. The Section
on Cataloging of IFLA has 146 members from Iran, France, United Kingdom,
Sweden, Slovenia, Spain, Netherlands, Canada, Russia, Denmark, USA,
Germany, Norway, Italy. Ms. Parent called for volunteers from Asian
countries to be either members or chairs for IFLA/Cataloging Section.
The major projects of IFLA/Cataloging Section includes: ISBD family;
Functional Requirements for Bibliographic Records; Form and Structure of
Corporate Headings, Guidelines for Authority and Reference Entries;
Guidelines for OPAC Displays, 1997, etc.
Ralph W. Manning from National Library of Canada and the
second editor of AACR2, briefed on "International Conference on the
Principles and Future Development of AACR." Mr. Manning mentioned the
new policy of AACR2 Committee toward promoting international cataloging
application for an universal bibliographical record. The Anglo American
Cataloging Rules 2nd edition (AACR2) has been translated into eighteen
(18) languages. The 1998 revised edition of Electronic AACR2 might be
named as The International Cataloging Manual.
Ms. Joan Aliprand of Research Libraries Group presented a
long lecture on "The Unicode Standard: Its Scope, Principles, and
Potential for International Cataloging," a very technical lecture on the
relationship between a character and the computer code. Examples of
different languages such as Chinese, Hebrew, etc., were presented through
Barbara Tillett from the Library of Congress presented
"Authority Control at the International Level." Ms. Tillett discussed
about the principles of IFLA/UBC (International Federation of Library
Associations/Universal Bibliographic Control); the responsibility of each
country for their national records and publications and; the differences
for transliteration of languages' standards for cataloging rules.
Examples of language variations such as "soccer" "football" "cataloguing"
and "cataloging" were brought out as "linked records for same entity" or
"virtual database on the Internet."
Monika Munnich from University of Heidelberg presented
the differences in AACR2 and German RAK in cataloging rules and name
authorities. OCLC records were also compared with German cataloging
Section on "What in the World ---Cataloging on an
International Scale" was an informative discussion by experts in
cataloging and other technical services. All the projects by LEAF-VN's
directors are geared to collection development, automation, and library
technical services. It is imperative if one or two LEAF-VN's directors
become members of ALCTS. As the president of LEAF-VN, I recommend Ms.
Le-Huong Pham to join ALCTS (Association of Library Collections and
Technical Services). With Ms. Pham's strong desire to learn more about
library technology and her background of library information, her joining
ALCTS will enhance and update herself with useful knowledge which will
benefit other directors as well.
I also recommend Mr. Vinh-The Lam, Project Director to
join IFLA (International Federation of Library Associations and
Institutions). IFLA is a global organization to promote international
sharing of information technology. Joining IFLA, Mr. Vinh-The Lam will
be the first Asian Librarian for the Cataloging Section of this
Federation. With his knowledge in library science/information technology
and his experience with Vietnamese library system, he will bring benefits
to both the Federation and LEAF-VN.
FOURTH DAY-- Morning of June 27, 1998.
LEAF-VN'S PRESENTATION AT ALA/IRC
LEAF-VN's PRESENTATION at the East Asia and the Pacific
Subcommittee of ALA/IRC (American Library Association/International
In response to the invitation of Dr. Hwa-Wei Lee,
chairperson for the East Asia and the Pacific Subcommittee of the ALA
International Relations Committee, on Saturday June 27th, Ms. Lien-Huong
Fiedler, Ms. Le-Huong Pham, and Ms. Suong Thomas came to the
Subcommittee's Round Table Discussion to report on the newly formed
library non-profit organization, LEAF-VN (The Library and Education
Assistance Foundation for Vietnam).
The Round Table Discussion was held during the ALA
Conferences in Washington, D.C. at the Crowne Plaza Hotel on K and 14th
streets. Present at the Round Table were Dr. Hwa-Wei Lee; Prof. Isabel
Stirling from Oregon; Mr. Yungpei Tsai; Ms. Carol Erickson from ALA/IRC;
Ms. Arleen K. St. Aubin; Ms. Yu-Lan Margaret Chou of Berkeley; Mr. D.
Whitney Coe of Princeton; Dr. Beverly Lynch from UCLA; Ms. Shali Zhang;
Ms. Jacquelyn Sapie; Mr. Robert Seal; Ms. Ichiko T. Morita of the Library
of Congress; Mr. Binh P. Le from Pennsylvania; Ms. Suong Thomas; Ms.
Quynh-Hoa Nguyen, Ed. D; Ms. Le-Huong Pham; and Ms. Lien-Huong Fiedler.
The agenda included eight items: Introduction by Dr. Lee;
The Approval of the Subcommittee's last minutes of January 23, 1998 by
Dr. Isabel Stirling who served as the meeting minutes taker; Report of
the Contacts made with the Representatives of the China Working Committee
by Dr. Lynch; The Progress Report on The Feasibility of Holding Another
U.S.-Japan Library Conference by Dr. Lynch and Ms. Ichiko Morita; The
IFLA 1999 in Bangkok, a New Request by Dr. Lee; The Progress Report on
the Publication of the U.S.-Korea Conference by Mr. D. Whitney Coe;
Report on the New Organization-LEAF-VN (The Library and Education
Assistance Foundation for Vietnam) by Lien-Huong Fiedler; and other
business and information sharing topics among members.
Ms. Fiedler and Ms. Pham met Dr. Hwa-Wei Lee in the
hotel's lobby where they were checking for the meeting room. Dr. Lee had
met Ms. Pham during 1992 meeting of the Vietnam Library and Education
Project (VLEP). Since the Round Table Discussion would not start until
forty minutes later, Dr. Lee invited both Ms. Pham and Ms. Fiedler to
join him for breakfast to get acquainted.
Dr. Lee has worked many years for South East Asian
countries on library and education issues. He also attended NIT '98, the
10th Annual Conference of New Information and Technology in Hanoi.
During this trip, he visited the National Library of Vietnam, the
National Centre for Scientific & Technologies, and the Vietnam National
University Library in Hanoi. He also talked about his coming
retirement, a sad news for the East Asia and the Pacific Subcommittee,
since Dr. Lee is an experienced librarian and educator with a very
The Round Table Discussion started at 8:30 A.M. with the
welcome remarks by Dr. Lee and the introduction of each participant. Ms.
Pham and Ms. Fiedler were joined by Ms. Suong Thomas at 10:00 A.M. due to
Ms.Thomas' attendance at other ALA meetings early that morning.
The founding directors had prepared official information
folders about LEAF-VN to present to the participants for the Round Table
Discussion. Each folder includes (1) LEAF-VN's Homepage printout; (2)
Mr. Vinh-The Lam's conference paper "Library Development in Vietnam:
Urgent Needs for Standardization;" (3) Mr. Lam's Report on the Vietnam
trip, "Two Weeks in Vietnam: Making Some Contributions to and Witnessing
Some Achievements of Library Development;" (4) the title page of "ALA Tu
Dien Giai Nghia Thu Vien Hoc Va Tin Hoc Anh-Viet = ALA Glossary of
Library and Information Science;" (5) "Donation of Important Reference
Tool to the Library Community in Vietnam," by Ms. Le-Huong Pham. A few
copies of ALA Glossary were brought as gifts for interested librarians at
the Round Table.
When it was LEAF-VN's turn to report its story, Ms.
Lien-Huong Fiedler, summarized the creation of LEAF-VN (The Library and
Education Assistance Foundation for Vietnam) as the merging of parallel
dreams of former Vietnamese students of 1970's who had received
scholarship for their education on library science from USAID (U.S.
Agency for International Development).
Her dream initiated in 1993 when she picked up a booklet
at an exhibition sponsored by the Center for the Book in the Library of
Congress, "Donated Book Programs -- A Dialogue of Partners." She
contacted the Center for the Book in the Library of Congress, the U.S.
Information Agency for more information on international book programs.
Then in 1996, her dream materialized when she received from Ms. Pham a
copy of ALA Glossary of Library and Information Science with an
accompanied letter asking for money to send these books to Vietnam.
The two friends even thought of a possible Le-Huong &
Lien-Huong Associates for Library Development and Book Program for
July of 1997, with a name list of several native
Vietnamese librarians given by Ms. Pham, Ms. Fiedler came home to meet
with these librarians and to survey their libraries. A Committee of
Vietnamese Library Supporters was formed, consisting of five library
directors, three in Ho Chi Minh City's university libraries and two from
Hue University Library. Prof. Huynh Van Hoang (Secretary General of the
Ho Chi Minh Federation of Scientific and Technological Associations,
HOFESTA) and his assistant Vo Khac De also joined this library group of
As for the other side of these parallel dreams, Ms. Pham
briefly told her story of LEAF-VN and her connection with the Vietnam
Library and Education Project (VLEP) which was dissolved on March 1st
1996 due to the illness of the chairperson, Ms. Quynh-Hoa Nguyen, Ed. D.
In October 1997, Ms. Pham introduced three former VLEP members to Ms.
Fiedler who had discussed about the formation of an independent
non-profit library organization to help improve the Vietnam library
system. The 1996 VLEP publication of ALA Glossary of Library and
Information Science was made possible with the financial support from the
Galen Press, Ltd., the United Board of Higher Education in Asia, and the
Al Kelly and Data Reproductions, Inc., Rochester Hills, Michigan.
Ms. Pham then briefed the librarians at the Round Table
about the project of Vietnamese translation of The Concise AACR2, 1988
Revision. In January 1998, Mr. Gorman granted translation permission
charge free to LEAF-VN's directors and also promised to write an
introduction to the Vietnamese version. A copy of The Concise AACR2 and
Mr. Gorman's letter were passed around. The Vietnamese version will have
about 200 pages, with an estimated publication of 1000 copies. An
appendix will be added to the Vietnamese version: Vietnamese names and
entries using the cataloging rules of AACR2 will be demonstrated. To
further explain this matter, Ms. Pham said, "We do not intend to impose
the AACR2 rules on the Vietnamese library community. It is up to the
Vietnamese librarians and its future library association to make certain
standards for them to follow."
Ms. Pham then reported that she will write a letter to ALA
to ask permission to allow LEAF-VN to carry out this translation project,
referring to copyright fees and royalty waiver, etc. The participants
questioned her on the filing elements of Vietnamese personal names. Dr.
Beverly Lynch from UCLA and a past ALA president then joined the
discussion by making a motion to ask ALA to waive copyright and related
fees concerning The Concise AACR2 translation project. Dr. Lee accepted
the motion and directed Dr. Isabel Stirling, the minutes taker to phrase
this motion in the exact wording from Dr. Lynch for inserting in the
Subcommittee's Minutes. This solution on copyright waiver will be
forwarded to ALA Press for further discussion in the near future.
The participants at the Round Table were amazed and
delighted by the measure of this hardworking group of LEAF-VN, especially
when Ms. Pham explained about the contents in LEAF-VN's folders:
Starting March 1998, Mr. Vinh-The Lam, Project Director already carried out his duty for LEAF-VN, presenting conference
papers at NIT '98, the 10th International Conference On New Information Technology
in Hanoi on March 24 and on April 2 in Ho Chi Minh City.
Ms. Lien-Huong Fiedler again thanked Dr. Lee for providing
the honor to tell LEAF-VN's activities to the members of his Subcommittee
as well as the appreciation from the directors of LEAF-VN for the motion
made by Dr. Beverly Lynch.
Ms. Pham donated and signed her books to a few librarians
at the Round Table, including Dr. Hwa-Wei Lee and Dr. Isabel Stirling.
The meeting adjourned at 10:40 A.M. on June 27, 1998.
Date July 24, 1998
(a) A Brief History of LEAF-VN (The Library and Education Assistance
Foundation for Vietnam). Lien-Huong Fiedler.
(b) LEAF-VN's Constitution and Bylaws. Hoang Ngoc Huu
(c) Report on
The Vietnam Trip, March 26 to April 4, 1998. Vinh-The Lam.
(d) LEAF-VN and Its Connections with Libraries and Non-government
Organizations in Vietnam. Le-Huong Pham
(e) A Project for Indexing Vietnamese Periodical Literature. Le-Huong
FOURTH DAY-- Afternoon of June 27, 1998
LEAF-VN's BIRTHDAY PARTY
March 31, 1998 and June 24-27, 1998 were two important
events for LEAF-VN. On March 31, 1998, it was incorporated under
Virginia laws and; on June 24-27, 1998, it had its own Elected Board of
Directors to start their projects on the official Fiscal Year from July
1998 to June 1999.
Having arrived first at LEAF-VN's birthday party from
Charlottesville, VA, Dr. Marion Ross and Dr. Walter Ross honored this
non-profit library organization with their check for LEAF-VN's bank
account. Thanks Marion and Walter for initiating this benevolent deed !!
To follow this example, Ms. Le-Huong Pham handled her check too !
Thanks Le-Huong !!
Guests came at different times between 4:00 P.M. to 8:00
P.M., each waiting moment for the arrival of next guests seemed more
exciting … Guests were all strong supporters for LEAF-VN ! They did not
seem lacking topics for discussion. Their conversation and their
laughing were constant: Were the topics so hot or the Vietnamese "hors
d'oeuvres" and appetizers prepared by Lien-Huong, Le-Huong, and Suong so
delicious !? Did they ask about LEAF-VN or just chatting away on
subjects of library, book, Vietnam, war, or just jokes, ... !
About this friendly group ! There were Mrs. and Dr.
Iserson who kept reminding their friends to call them ..."This is Ken ...
and this is Mary Lou !" (no "doctor" term should be used here). Which
laws does Mr. Attorney Husband of the Copyright lawyer Charlotte Douglass
practice !? (no law discussion here please) ..."I practiced good laws
...That is my specialty ..." Then Ms. Cam Lai Tran, a visiting
librarian from Hue Medical School's Library, with youth and charm of a
real Hue woman, was taken as a Dong Khanh high school student. She
revealed that she will have a daughter-in-law soon ! There were Dr. Ton
That Chieu and his wife Boi-Tien who always provides LEAF-VN with good
news and relevant information ...Thanks Boi-Tien !..
And Mr. Felix Chin, from the Chinese Economic Research Team of CRS
(Congressional Records Services, Library of Congress), searching CRS
files for news about Vietnam for Lien Huong Fiedler, was here this
afternoon to witness the result of his help: LEAF-VN was born !! He
demonstrated his Chinese calligraphy skill to a few guests! or "no
sweat" he did guide the Maynards' automobile from Maryland through the
Beltway to 1806 Youngblood Street! … Thanks Felix!
Then, Mrs. Roberta Phillips from the Library of Congress'
Human Resource Office, accompanied by her lucky retired husband. All the
directors work for pagoda or church or LEAF-VN and no salary no competition. An article on
affirmative action and equal opportunity is not applicable here, but
thanks! Ms. Pamela Barnes did witness a diverse group, LEAF-VN's
guests this afternoon: "harmony can be found in diversity!!"
Mr. Ralph Oman, LEAF-VN's legal advisor could not miss this occasion to
test on the business know-how of LEAF-VN's directors. So right after a
week long with legal meetings, he hurried to the party. But the dinner
soon got cold by the time Ralph arrived. Sorry. But you had enjoyed
better meals in Vietnam ... Ralph was a Vietnam veteran, a Vietnam pilot
(did not drop a bomb), and the ex-Register of the United States copyright !!
And there was Paul Maynard who did his homework before he
came to join LEAF-VN's birthday party: Paul dared to read two big
documents of LEAF-VN, The Summary Grant Proposal and The Story of
LEAF-VN's Formation. His French wife? That lovely lady who enjoys
listening to stories of people from all walks of life, especially if they
came from oriental women ... The Maynards had spent nearly two decades in
South East Asian countries.
But that was not all .... Came at 8:00 P.M. from
Baltimore City were Dr. Le Trong Loc and his beautiful wife, Ngoc Anh who
had waited hours for their babysitter who never showed up. Dr. Loc has
been visiting Vietnam a few times to do his volunteer duties for his
country. Last May, he brought medical books for libraries in Hanoi and
Hue. He also visited patients from the hospitals in Hanoi and Hue areas.
Dr. Loc and his group will work side by side with the directors of
LEAF-VN in near future.
Ms. Fiedler and Ms. Pham were supposed to brief guests
on the results of the meetings and to present LEAF-VN's future plans and
projects. Instead, they offered the celebration of LEAF-VN's birthday
with A BIG MOON-LIKE COOKIE and champagne and birthday song. But this
long report will tell all about LEAF-VN plans and projects. If LEAF-VN's
guests have guts to read it !?
Guests grouped together in the living room or moved
outside as weather turned cooler in late afternoon, in the pleasant
garden which was praised by the guest director from Modesto, California,
Ms. Pham, "Lien-Huong and Jeff Fiedler have a beautiful house and garden
which is decorated with some Buddha statues, Chinese Confucian scholars
(look like the ones in Cultural Garden on Bolsa Street in Westminster,
CA). Trees and flowers are around her garden. She put candles outside,
but it was not dark enough to light them."
Again LEAF-VN's directors want to thank all the guests and
supporters. This joyful birthday of LEAF-VN indeed ended the successful
four day meetings of this newly formed non-profit library organization
for Vietnam. To return for the wonderful support, the directors hope
they can materialize their projects as soon as they receive financial
LONG LIVE LEAF-VN !!!